Free n8n workflow templates for business
Ready-to-import n8n workflows for the jobs most businesses automate first: responding to leads, entering invoices, triaging email, replying to reviews, onboarding staff and running AI agents on your own documents.
Each template comes with a plain-English walkthrough of every step, what accounts you need, setup instructions and notes for Australian privacy and timezones. Copy the workflow, paste it onto your n8n canvas and connect your own credentials.
Last reviewed October 2026
Finance & Admin
- Supplier Invoice Email to Xero Draft Bill with AI ExtractionFree n8n template: read supplier PDF invoices from email, extract ABN, GST and line items with AI, and create draft bills in Xero for a person to approve.GmailXeroOpenAI or AnthropicGoogle SheetsSlackIntermediate · About 60 minutes
- Tiered Overdue Invoice Reminders from XeroFree n8n template: each weekday, find overdue Xero invoices, send gentle, firm and final reminder emails, skip disputed invoices and brief your bookkeeper.XeroGmailGoogle SheetsSlackIntermediate · About 45 minutes
- File Email Attachments into Google Drive with AIFree n8n template: classify every email attachment as an invoice, receipt, contract or ID with AI, rename it, save it to the right Drive folder and log it.GmailOpenAI or AnthropicGoogle DriveGoogle SheetsBeginner · About 40 minutes
Customer Service
- AI Email Triage for Gmail: Labels, Draft Replies and a Daily DigestFree n8n Gmail AI triage template: classify new email, apply labels, draft replies as Gmail drafts for urgent, sales and support mail, and get a daily digest.n8nGmailOpenAI or AnthropicBeginner · About 30 minutes
- RAG Website Support Chatbot from Your Google Drive Docs with Human HandoffFree n8n RAG chatbot template: load Google Drive docs into a Supabase vector store, answer website visitors from them and hand off to a person in Slack.n8n ChatOpenAI or AnthropicOpenAI embeddingsSupabaseGoogle DriveAdvanced · About 1 to 2 hours
Marketing & Content
- AI Google Review Reply Drafts with Slack ApprovalFree n8n template: new Google reviews get AI sentiment, topics and an on-brand reply draft, sent to Slack for approval before anything is posted.Google Business ProfileOpenAI or AnthropicSlackIntermediate · About 45 minutes, plus Google's API access approval
- Blog to LinkedIn and X Posts with AI and Email ApprovalFree n8n template: each new blog post becomes an AI-drafted LinkedIn post and X post in your voice, emailed for approval before anything is published.RSSOpenAI or AnthropicGmailLinkedInX (Twitter)Intermediate · About 45 minutes
- Competitor Price Monitoring with Google Sheets and Slack AlertsFree n8n template: check competitor product pages each morning, compare prices with Google Sheets, update the sheet and get a Slack alert on any change.Google SheetsHTTP RequestOpenAI or AnthropicSlackIntermediate · About 1 hour, depending on how many pages you track
Operations & HR
- Daily Business KPI Digest from Stripe, Shopify and GA4Free n8n template: pull yesterday's Stripe sales plus optional Shopify and GA4 figures each morning, and email and Slack a plain-English AI summary.StripeShopifyGoogle Analytics 4OpenAI or AnthropicGmailIntermediate · About 45 minutes
- Shopify Low Stock Alerts with AI Supplier Reorder DraftsFree n8n template: find Shopify variants below a reorder threshold each weekday, draft supplier reorder emails in Gmail with AI and alert your team in Slack.ShopifyOpenAI or AnthropicGmailSlackBeginner · About 30 minutes
- Appointment Confirmations and SMS Reminders with Calendly and TwilioFree n8n template: confirm Calendly bookings by SMS, text a reminder 24 hours before, skip cancelled bookings and alert your team. Set up for +61 numbers.CalendlyTwilioGmailn8nIntermediate · About 45 minutes
- AI Meeting Notes and Action Items to NotionFree n8n meeting notes template: turn Google Drive transcripts into an AI summary, decisions and action items with owners, saved to Notion and emailed.Google DriveOpenAI or AnthropicNotionGmailn8nIntermediate · About 30 minutes
- Employee Onboarding with Google Workspace, Slack and Google SheetsFree n8n employee onboarding template: one HR form creates the Google Workspace account, a checklist, welcome email, Slack access and manager reminder.n8n FormGoogle Workspace AdminGoogle SheetsGmailSlackAdvanced · About 60 minutes
- AI Resume Screening with Human ReviewFree n8n resume screening template: an application form with CV upload, AI scoring against role criteria with reasons, Google Sheets log and manager alerts.n8n FormGoogle DriveOpenAI or AnthropicGoogle SheetsGmailIntermediate · About 45 minutes
Looking for more workflows?
Browse the community workflow library for more examples, or see which AI and automation tools suit Australian businesses.
Frequently asked questions
How do I import an n8n template?
Unlock the template, click Copy workflow, then open a blank workflow in n8n, click the canvas and paste. You can also download the .json file and use Import from File in the workflow menu. After importing, open each node that needs an account and connect your own credentials.
Do these templates work with self-hosted n8n?
Yes. They use standard n8n nodes and work on n8n Cloud and on self-hosted n8n. Each template page lists the n8n version its nodes were checked against. Self-hosting in an Australian cloud region is a common choice when the workflow handles personal or client information.
Are credentials or API keys included?
No. Templates never include credentials, tokens or real contact details. Placeholders such as channel IDs and email addresses are marked in the sticky notes so you can replace them with your own before switching the workflow on.
Why do you ask for an email?
The written guides are free to read. The importable workflow is sent in exchange for an email so we can share occasional automation tips and updates to the templates. You can unsubscribe at any time, and the email is handled under our privacy policy.
Can you set a template up for us?
Yes. AI Lab Australia can host n8n in Australia, connect it to your systems, adapt a template to your process and test it with real data before handover. Use the contact form to describe the workflow you need.
Need a workflow built for you?
AI Lab Australia designs, builds and hosts n8n automations for Australian businesses, with your data kept onshore where it matters.