An enterprise-grade invoice and remittance reconciliation platform powered by Azure AI Document Intelligence, processing thousands of documents in parallel with custom-trained recognition models and seamless Xero integration.
A large Australian logistics company was drowning in financial paperwork:
The company needed an intelligent system that could handle high document volumes with accuracy and speed.
Extract data from thousands of invoices automatically
Match remittances to invoices with high accuracy
Connect with Xero and SharePoint
Process massive document volumes efficiently
A comprehensive AI-powered platform built on Azure infrastructure with custom machine learning models.
Azure Document Intelligence with custom-trained models recognizes invoice patterns with 98.5% accuracy. Handles poor scans, handwritten notes, and various invoice formats.
Custom-built background processing system handles thousands of documents simultaneously. Distributed workers process documents in parallel with intelligent queue management.
AI matching engine reconciles remittances to invoices using multiple data points: invoice numbers, amounts, dates, vendor details, and reference codes.
Automatically saves processed documents to SharePoint with intelligent folder structure by vendor, date, and status. Full metadata tagging for easy search and retrieval.
Direct integration with Xero accounting system. Automatically creates or updates invoices, bills, and payments with complete audit trail.
Generate comprehensive reports automatically. Export to Excel with customizable templates, pivot tables, and charts. Schedule automated report delivery.
We trained custom Azure Document Intelligence models specifically for the client's invoice formats:
Gathered 5,000+ sample invoices representing all vendor formats, layouts, and edge cases
Labeled key fields: invoice numbers, dates, amounts, vendor details, line items, taxes
Trained custom models in Azure AI Studio with iterative refinement based on accuracy metrics
Tested on 1,000 unseen invoices, achieved 98.5% accuracy before production deployment
Custom models recognize complex invoice patterns:
Handles line items spanning multiple pages
Adapts to different vendor invoice templates
Extracts notes and approval signatures
Processes low-resolution faxes and images
Extracts nested line items with taxes and discounts
Handles AUD, USD, EUR with correct formatting
OCR & AI
Pattern Recognition
Backend
Frontend
Background Workers
Message Queue
Document Storage
Document Management
Accounting Integration
Database
Performance
Document Search
Real-time Updates
Excel Generation
Monitoring & Alerts
CI/CD Pipeline
Processes 5,000+ invoices monthly with capacity for 20,000+
Eliminated 3-week invoice processing backlog within first month
Monthly reports generated in 5 minutes vs. 2 days
Real-time dashboard shows processing status and bottlenecks
Faster payments improved vendor relationships and negotiating power
Complete audit trail with document versioning and change logs
Whether you're processing hundreds or thousands of invoices, we can build a custom AI solution tailored to your specific document formats and workflows.