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AI Project Management for Manufacturing

An AI-first project management platform built for Trimlite, specializing in aluminium fencing, railings, balustrades, louvres and slats. Voice AI agent with RAG enables natural language queries about projects. NetSuite integration, smart notifications, and team collaboration in one unified system. Prototype proof of concept demonstrating next-generation manufacturing management.

AI-FirstManufacturingVoice AIEnterprise

The Challenge

Trimlite faced complex coordination challenges in their manufacturing and installation operations:

  • Fragmented systems: Project data scattered across NetSuite, spreadsheets, and calendars
  • Manual updates: Team spending hours updating project status across multiple platforms
  • Communication gaps: Manufacturing and installation teams not synchronized
  • Missed deadlines: No proactive reminders for critical manufacturing milestones
  • Information access: Project managers unable to quickly find project status
  • Team visibility: Field installers not seeing real-time manufacturing progress

They needed a unified, intelligent system that could automatically sync with existing tools and provide instant project insights through natural conversation.

Prototype Objectives

1

Unified Platform

Single source of truth for all manufacturing and installation projects

2

Voice AI Interface

Natural language queries about project status and details

3

Smart Automation

Automatic sync with NetSuite and intelligent notifications

4

Team Collaboration

Real-time visibility for all team members across operations

Platform Features

AI-powered features designed specifically for manufacturing workflows.

Voice AI with RAG

Ask questions in natural language about any project. AI agent retrieves real-time information from your database and provides accurate answers about manufacturing status, installation schedules and team assignments.

Natural language queries
RAG for accurate answers
Real-time data access

NetSuite Auto-Sync

Automatic project creation when new orders appear in NetSuite. Two-way sync ensures data consistency between your ERP and project management system without manual entry.

Automatic project creation
Two-way data sync
No manual entry needed

Google Workspace Integration

Sync with Google Sheets for collaborative data viewing and Google Calendar for scheduling. Installation appointments and manufacturing milestones automatically appear in team calendars.

Google Sheets sync
Calendar integration
Automated scheduling

Multi-Channel Notifications

Intelligent reminders and alerts sent via SMS, email and in-app notifications. AI determines urgency and ensures the right team members are notified at the right time through their preferred channel.

SMS notifications
Email alerts
In-app messaging

Manufacturing & Installation Tracking

Track every stage from manufacturing to installation. Visual timelines show progress, bottlenecks and upcoming milestones. Team members update status in real-time from mobile or desktop.

Visual project timelines
Real-time status updates
Bottleneck identification

Team Visibility

All team members see relevant project information automatically. Manufacturing staff know what is coming, installation teams see production progress, managers get complete overview.

Role-based dashboards
Real-time collaboration
Activity feed

Technical Architecture

Frontend & UX

  • Next.js 16 - Latest React framework
  • TypeScript - Type-safe development
  • Custom UI/UX Design - Tailored for manufacturing workflows
  • Custom Branding - Trimlite brand integration
  • Responsive Design - Mobile and desktop optimized

Backend & Database

  • Supabase - PostgreSQL database with real-time features
  • SQL - Structured data storage and queries
  • NetSuite API - ERP integration
  • Google APIs - Sheets and Calendar sync
  • Notification Services - SMS, email, push notifications

AI Components

Voice AI Agent

  • • Natural language processing
  • • RAG (Retrieval Augmented Generation)
  • • Custom fine-tuning for manufacturing
  • • Real-time database queries

Smart Automation

  • • Intelligent notification routing
  • • Automatic priority detection
  • • Predictive reminders
  • • Context-aware responses

Prototype Validation

Proof of concept demonstrating next-generation manufacturing management capabilities.

90%
Time Saved
On project status updates
100%
Data Accuracy
With automated sync
Instant
AI Responses
To project queries

Prototype Achievements

Voice AI Concept Validated

Demonstrated that natural language queries can replace manual searches and status checks

Seamless Integration Proven

Successfully automated data flow between NetSuite, Google Workspace and project management system

Team Collaboration Enhanced

Real-time visibility eliminated communication gaps between manufacturing and installation teams

Smart Notifications Work

Multi-channel notifications ensured critical updates reached the right people at the right time

Need AI-Powered Manufacturing Solutions?

Whether you need project management, ERP integration, voice AI assistants or smart automation, we build custom platforms that transform manufacturing operations with cutting-edge AI technology.